Have you created and sent a link to a WorkForm or shared view? Do you want to restore the links to those forms or views so that they are only accessible to certain people with a new link? If so, you’re in luck! You can now renew links to a shared form or view in a few simple steps.

A quick overview of WorkForms and shared views

• WorkForms

With Monday WorkForms, you can create and use custom forms to collect, track, and analyze data while automatically syncing with your boards and jobs on Monday.com. Every response you receive to your form will instantly create a new item on your board with all the relevant details!

You can create a shareable link to your WorkForm so you can share it with whoever you want by clicking the “Publish” button on the top right of the screen.

Tip: If you want to keep your responses organized, try adding required fields to your form. This will help you get all the information you need without chasing people around.

• Shared views

You can choose to create a shareable link to your dashboard or dashboard views using the “Shared Views” feature. This will allow you to provide read-only access to anyone, internal or external to your account, so you can easily present your data to those who need to see it.

You can create a shareable link to your board or presentation by clicking the three-dot menu next to the title and clicking “Sharing Settings.”

Tip: If you’re sharing a view with a client, make sure the view doesn’t include sensitive or private information that shouldn’t be visible.

What is the benefit of renewing a link to your shared form or view?

Until now, when you created a link to a form or broadcast view, the link would remain the same even if you stopped and re-linked the form, or stopped and re-shared a link to a shared view. So, if someone had access to those links, they could continue to access the form or shared view as long as the sharing function was active on that board.

With this new feature, if the wrong person accidentally receives a shareable link to your board or form, you can now renew a new link to make sure the right people are on the same page with your shared board or view. Anyone with an old link that was later restored will no longer be able to access that same form or shared view.

Now that we’ve covered why you might want to renew a link to a shareable form or broadcasted view, let’s talk about how the new links can be created!

Renewing a link to WorkForm

Creating a shareable link to your form can be done in just a few clicks. First, open your WorkForm editor and click “Publish” like this:

From here, click the three-dot menu on the right side of the screen and then “New URL.”

Once this is complete, a new shareable link to your form will be created for you to use as you wish! All previous links created for this form will now be disabled.

Renewing a shared display link

To create a shareable link to your board or board view, hover over the title of the board or board view and click on the three-dot menu that appears. From the resulting menu, click on the “Share” button as described below.

There you go! Clicking on this will create a completely new link to the board that can be shared or viewed.

What happens if someone uses an “old link” to a form or shared view?

If someone has access to an old link to a form or shared view that has been restored, they will not be able to use that link to view the provided form or shared view. If they try to use the discontinued link, the following screen will appear:

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