With monday.com, managing your files has never been easier! Upload your files, share them with your team, and work on them together to improve your workflow!
Uploading files to monday.com
There are four ways to upload files and documents on monday.com:
- The Updates section
- The status box
- The file column
- File Gallery
Let’s review each of them!
1. Updates section
Click the speech bubble icon on any item to see the updates section as shown below. Then, click “Add Files” in the bottom left corner of the updates box and select the file you want to upload from your computer, Google Drive, Dropbox, Box, or OneDrive & SharePoint.
If you made a mistake and want to delete and/or edit the post, select the arrow on the right side of the feed and choose “Edit feed” or “Delete feed for everyone,” depending on your preference.
2. Status box
If you want to add an attachment to a status box in the board, click the “+” sign in the upper right corner of any status label. Then, click “Add Files” in the lower left corner and a drop-down menu will appear to upload a file:
3. The file column
The File Column allows you to add files to your board in a column entirely dedicated to all kinds of files. Simply click inside the column cell and choose how to add your file.
Once your files are added, they will appear as small icons within the column. Hovering over a file will show you a preview of it!
The new file gallery lets you see all of an item’s files (from the files column and/or the updates section) in an easy-to-use shared view. You can also upload new files directly. See the file gallery by clicking on an item to open the updates section and selecting the “Files” tab. From the file gallery, you can add a new file by clicking “Add File” in the upper left corner.
File collaboration and communication
You can comment and interact on any file with the comments feature! Open your files in the file view, file column, or file gallery. From there, you can see comments previously added by your team members and add your own, without having to leave your board!
See all your files in one place
You can see and access all files stored in a single item using the File Gallery , or, you can see all files from your clipboard using the File Gallery view.
Access the file gallery by clicking on an item and selecting the “Files” tab next to the updates section. You can easily scroll through and manage all of the item’s files in a gallery-like view:
As an alternative, use the File Gallery view! This view allows you to see all the files from your clipboard in a centralized, gallery-like view or as a widget within a dashboard!
Downloading files
If you have multiple files uploaded to a single item in the file column, you can download them all at once in a zip file! When you click on any file from the file column or file gallery view, you can click the download icon. From there, you can either click “Download File” to download the single file you are viewing or “Download All as Zip” to download all the files in the item into one zip file.
File permissions
Currently, anyone with access to your board will be able to download and edit files. If you want to keep your files restricted, you can add them in the Files column. Once added, you can set board permissions that only allow board owners to edit the board. Check out this article to learn more about that!
Link views
The account manager can now enable or disable link displays in the feed. You can read how to do this in this article 🙂
Limitations
500MB is the maximum file size for each item. If you find that the files you want to upload are larger than this, you can create a zip file and upload that instead or upload from a Google Drive, Dropbox, Box, or OneDrive group. We currently do not support HTML files. The best way to deal with this would be to compress it and then upload it.