File Versioning on monday.com: How to manage different versions of files

Practical tip: If you’re working on a project with multiple participants, try adding comments to different versions of the file. This can help keep everyone on track and prevent confusion. For example, “Version 2: I added the data from the last meeting.”

Looking to store multiple versions of a file in one place to help streamline your workflow? Take your file organization a step further with file version management! Keep multiple versions of your file in a central location so your entire team is coordinated at all times.

Please note: File versioning is available to users as a trial feature . In the future, this feature may require payment.

For locating the feature

To access the file versioning feature, you first need to add the Files Column to your dashboard and upload documents directly there. Once you’re done, click on any file to preview it and select “Versions.”

From here, you can see every other version of the file in version order from newest to oldest. By clicking on each version, you can open the designated file to preview, download, add comments, and more!

Add or delete versions

To add another version of your file, click the “Add Version” button on the top right of the screen:

Regarding deleting versions, you can delete both the current version and previous versions of a file. You can also select previous versions to become the current version.

Please note: Clicking Delete Current Version will delete all other versions of this file as well. We provide a warning message before this happens, so it’s important to keep that in mind before you click “Delete”!

Your feedback is important!

As always, we’d love to hear what you think about the new features we’re releasing! If you’d like to give us feedback on your experience with the new file versioning feature, you can do so by selecting “Give Feedback” as shown below:

Interesting fact: File versioning can also be used as a learning and training tool. By saving different versions of documents, you can track the development and learning process of teams, and serve as a basis for analyzing and improving future processes.

If you have any questions, feel free to contact our team here . We are available 24/7 and will be happy to help.

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