Diary – used as a shipping container for recording on cards

Before any transaction data is recorded on the 2 cards that accompany it, it is first recorded in a row table called a journal .

Each line in the journal is intended to record the data of a particular transaction.

After recording in the log, the data is automatically transferred to the 2 appropriate cards.

The journal entry is in chronological order according to the date the transaction documents were received.

Example:

The following are events that occurred in May 2001 at the ” Israel Chairs ” company:

On May 1, the company purchased 100 kg of wood from the supplier ” African Trees ” for a total of 2,000 NIS. Invoice number (received): 9270.
On May 2, the company received an invoice from the Electric Company for a total of 800 NIS, for electricity consumption in March-April 2004. Invoice number: 23811.
On May 5, the company sold 20 chairs to the customer ” Coffee and Pastry ” for a total of 1,000 NIS. Invoice number (issued): 122. The company sold chairs to the Coffee and Pastry company, so Coffee and Pastry is on the debit account (they received). A debit account indicates that the person with the debit account owes something – and in our example, Coffee and Pastry will be obligated to pay for the chairs given to it. Coffee and Pastry received chairs (debit). It is supposed to give money in return for them in the future (credit).
On May 9, the company paid Moshe Cohen wages in the amount of 2,000 NIS via check number 123456.

The events will be recorded in the diary as follows:

Serial number	date	Mandatory account (Receiver card)	Credit account (Giver card)	Reference	Deal details	amount
1	1.5	Buying raw materials	African Trees (Provider)	9270	100 kg of wood	2,000 ₪
2	2.5	Electricity expenses	Electric Company (Supplier)	23811	Power consumption 01 / 3-4	800 ₪
3	5.5	Coffee and pastry (customer)	Sales	122	Selling 20 chairs	1,000 ₪
4	9.5	Moshe Cohen	Current account	123456	Moshe Cohen’s salary	2,000 ₪

Each line in the journal is automatically transferred to the 2 tabs listed in columns (3) and (4) above, as detailed below:

For simplicity, we assume that on each of the cards in the examples below, the balance, before our addition, is zero.

Raw material purchase ticket
Details				duty	right	balance
date	Reference	Counter account	Deal details
1.5	9270	African Trees (suppliers)	100 kg of wood	2,000 ₪		H 2,000 ₪

Electricity expense card
Details				duty	right	balance
date	Reference	Counter account	Deal details
2.5	23811	The Electric Company (suppliers)	Power consumption 01 / 3-4	800 ₪		H 800 ₪

Electricity company card (supplier)
Details				duty	right	balance
date	Reference	Counter account	Deal details
2.5	23811	Electricity expenses	Power consumption 01 / 3-4		800 ₪	800 ₪

Coffee and pastry ticket (customer)
Details				duty	right	balance
date	Reference	Counter account	Deal details
5.5	122	Sales	Selling 20 chairs	1,000 ₪		H 1,000 ₪